Privacy Policy
This Privacy Policy outlines how we handle your personal information during the Peel Watershed Regional Land Use Plan Consultation. We are committed to managing your data responsibly and transparently as we facilitate this important public dialogue for the Yukon Government.
Collection and Use of Personal Information
Our primary goal is to administer the Peel Watershed Regional Land Use Plan Consultation effectively. We collect details necessary to facilitate your participation, such as registering for events or submitting formal feedback.
Information You Provide Directly
We collect information you voluntarily provide when interacting with the consultation portal. This typically occurs when you fill out forms to register for events, participate in online forums, or submit feedback on proposed land-use plans. The types of information we collect include:
- Your full name
- Email address
- Postal code
- Any comments or submissions you choose to provide
How We Use Your Information
The personal information you provide is used strictly for consultation administration. This includes communicating about events you registered for, confirming receipt of your submission, sending important updates, and managing access to online forums. We do not use this data for unrelated marketing or promotional purposes.
Cookies and Website Tracking
Our website uses cookies and similar tracking technologies to ensure functionality and to understand how visitors use our site. This helps us improve the user experience for all stakeholders.
Essential Cookies
Essential cookies are critical for the basic functions of the consultation portal. These session cookies enable features such as maintaining your logged-in state as you navigate between pages. Without these cookies, core services on our site would not operate correctly.
Analytics and Preference Cookies
We may use non-essential cookies, such as analytics cookies, to collect anonymous data about general traffic patterns. These cookies help us understand which consultation materials are most viewed and common user paths. You can manage your cookie preferences through your browser settings.
Website Analytics and Performance
To measure engagement and improve our services, we utilize website analytics tools. This data informs us how stakeholders interact with the Peel Watershed consultation materials.
Anonymized Data Collection
We use tools like Google Analytics 4 (GA4) with IP anonymization enabled. This means your full IP address is not stored, and the data collected is aggregated and cannot be used to identify you personally.
Purpose of Analytics
The purpose is to measure public engagement accurately. We analyze metrics such as page views on key documents and forum usage statistics. This helps us ensure the consultation process is accessible and that information is effectively communicated.
Third-Party Services and Data Sharing
We engage trusted third-party service providers to support the consultation portal’s operations. Any sharing of personal information is done with care and under strict agreements.
Service Providers
We use specialized service providers for essential functions such as secure web hosting, email distribution, and form processing. These partners are contractually obligated to handle your data securely and only for the purposes we have specified.
Aggregate and Non-Identifiable Data
We may share aggregated, non-identifiable statistical data with consultation partners for reporting on overall participation trends. For example, we might report the total number of submissions received from a particular region without identifying any individuals.
Your Privacy Rights and Choices
In accordance with the principles of Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA), you have specific rights regarding your personal data.
Access and Correction
You have the right to request access to the personal information we hold about you and to request corrections if you believe it is inaccurate or incomplete. We will respond to such requests in a timely manner, as required by law.
Withdrawing Consent
You may withdraw your consent for the continued collection, use, or disclosure of your personal information at any time, subject to legal or contractual restrictions. Withdrawing consent may affect your ability to participate in certain aspects of the consultation.
Data Retention and Security
We retain personal information only as long as necessary to fulfill the purposes outlined in this policy or as required by the Yukon Government for legal or administrative purposes related to the land-use consultation.
Retention Period
Personal data will be retained for the duration of the active consultation process and for any additional period mandated by the Yukon Government for audit, reporting, or archival purposes. Once this period ends, data is securely destroyed or anonymized.
Security Measures
We employ administrative, technical, and physical safeguards designed to protect your personal information against unauthorized access, disclosure, alteration, or destruction. These measures include secure servers, encryption for data in transit, and strict access controls.
Contact Information
If you have any questions or concerns about this Privacy Policy or our handling of your personal information, please do not hesitate to reach out.
Questions and Concerns
For all privacy-related inquiries, including requests to access or correct your data, please contact: [email protected]. This consultation portal is overseen by the Yukon Government.
Policy Updates
We may update this Privacy Policy periodically to reflect changes in our practices or for other operational, legal, or regulatory reasons. The most current version will always be posted on this website. We encourage you to review this policy from time to time.
We are committed to transparently protecting your privacy throughout this important land-use planning process for the Peel Watershed.